Accounts Payable Specialist (Workday Experience)

ABOUT THE ROLE 

The Accounts Payable Specialist is responsible for end-to-end AP operations such as supplier onboarding, invoice processing, payment runs, and vendor reconciliation. The core of the role is AP execution, with Workday serving as the primary system context. The specialist must already have hands-on Workday AP experience (minimum 3 years preferred) to ensure fast ramp-up with minimal training.

KEY RESPONSIBILITIES 

• Perform general accounting tasks such as accounts payable, accounts receivable, bank reconciliations, and month-end close procedures
• Execute day-to-day AP tasks: invoice entry, coding, routing for approval, resolving exceptions.
• Perform supplier/vendor setup including W-9 collection and banking detail validation.
• Process payment runs accurately and timely inside Workday.
• Maintain all supporting documents in the client’s shared drive.
• Perform vendor statement reconciliations, AP aging reviews, and assist in month-end AP accruals.
• Provide daily task updates and communicate proactively regarding work status, as required by the client.
• Support the Senior Accountant by reducing their AP workload so they can focus on higher-level tasks.

SKILLS & QUALIFICATIONS 

• Minimum 3 years hands-on AP experience inside Workday (supplier setup, invoice entry, approvals, payment processing).
• Strong AP foundation: vendor maintenance, W-9 and banking details, invoice coding, reconciliation.
• Ability to ramp quickly with minimal training.
• Strong task management, attention to detail, and ability to follow instructions consistently.
• Excellent written and verbal English communication.
• Experience with Fullbay (nice-to-have).
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• Familiarity with U.S. GAAP a plus