Project Accounting Administrative Assistant I

Role Overview: Provides project financial and administrative support related to project accounting activities within a Sector. Performs clerical and financial support functions and assists Project Accountants and Project Managers with maintaining accurate project records and supporting invoicing processes. What We’re Looking For: Associate’s or higher-level degree in Accounting, Finance, Business Administration, or related field preferred. Proficiency with Microsoft O ice Suite (Word, Excel, Outlook) required. Proficiency with Adobe products, database management software, and internet based tools required. Ability to maintain positive working relationships with internal and external stakeholders required. Ability to work e ectively with all levels of management, clients, and sta required. Strong verbal and written communication skills required. Ability to anticipate and respond to internal and external client needs required. Ability to perform self-directed tasks required. Strong conflict resolution skills required. Excellent attention to detail required. Above-average analytical skills required. Working knowledge of MIS, accounting, and financial systems required. Ability to prioritize tasks by assessing urgency and importance required. Ability to make clear and timely decisions required. 4 years of related experience preferred. Experience working with Dynamics preferred. Experience supporting project accounting or financial operations preferred. Experience working in professional services environments preferred. Familiarity with ERP systems and project-based workflows preferred. What You’ll Be Working On: Firm-Wide / Project Financial Support • Performs high-level general clerical duties in support of project accounting and financial operations. Completes electronic file transfers and manages project-related documentation. Compiles invoice package backup documentation, including timesheets and expense reports. Reviews, validates, and monitors subconsultant invoices and payments. Updates project records within the ERP system. Assists with project setups and invoicing activities, as required. Performs quality assurance and quality control (QA/QC) of invoicing packages. Supports accurate revenue recognition processes through administrative and documentation support. Administrative Support Creates and modifies documents using company-adopted software. Produces drafts, reports, correspondence, and forms as required. Maintains databases as directed. Maintains accurate and e icient electronic and/or physical filing systems. Provides administrative and project-related support to sta on assigned projects. Operational Support Supports Project Accountants, Project Managers, and finance team members with project-related administrative tasks. Assists with maintaining accurate project documentation in accordance with company procedures. Supports firm-wide initiatives and special projects as needed. Performs other duties as assigned.