Treasury Associate

<p><strong>About The Back Room</strong></p><p>We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.<br><br><strong>The Role</strong><br>As Treasury Associate, you'll own the day-to-day cash picture. You'll track balances across the group's bank accounts, process approved intercompany transfers, and keep short-term cash-flow forecasts accurate as collections and payments shift. Within your first 6–12 months, success looks like the Finance Manager trusting your cash position report without needing to double-check it, and potential shortfalls surfacing days in advance rather than on the day. This role suits someone who treats every account number and approval as worth verifying twice.</p><p><br><span>Key Responsibilities</span></p><p><span> Cash Management</span></p><div><ul><li><p><span>Monitor daily cash balances across company bank accounts and maintain updated cash position schedules.</span></p></li></ul></div><div><ul><li><p><span>Assist in monitoring cash requirements and upcoming funding needs.</span></p></li></ul></div><div><ul><li><p><span>Monitor expected collections, payroll, taxes, vendor payments, employee payments, and other significant cash requirements.</span></p></li></ul></div><div><ul><li><p><span>Maintain accurate records of bank transactions and cash movements.</span></p></li></ul></div><div><ul><li><p><span>Identify and escalate unusual cash movements or potential funding shortfalls to the Finance Manager.</span></p></li></ul></div><div><ul><li><p><span>Assist in ensuring sufficient funds are available across company bank accounts.</span></p></li></ul></div><div><ul><li><p><span>Coordinate funding requirements to ensure sufficient cash is available for scheduled payments.</span></p></li></ul></div><div><p></p><p><span>Payment Processing and Execution</span></p></div><div><ul><li><p><span>Process and execute all approved company payments, including vendor payments, employee payments, tax payments, intercompany transfers, reimbursements, and other authorized disbursements.</span></p></li></ul></div><div><ul><li><p><span>Review payment requests to ensure the required approvals and supporting documentation are complete before processing.</span></p></li></ul></div><div><ul><li><p><span>Verify payment details, including payee name, bank account information, amount, payment date, and purpose, prior to execution.</span></p></li></ul></div><div><ul><li><p><span>Ensure payments are processed according to approved payment schedules and established Finance procedures.</span></p></li></ul></div><div><ul><li><p><span>Coordinate with Accounts Payable, Payroll, Tax, Accounting, and other relevant teams regarding payment requirements and timing.</span></p></li></ul></div><div><div><ul><li><p><span>Maintain a complete and accurate payment register and supporting documentation.</span></p></li></ul></div><div><ul><li><p><span>Monitor payment status and confirm successful processing.</span></p></li></ul></div><div><ul><li><p><span>Investigate and escalate failed, rejected, duplicated, or unusual payments to the Finance Manager and relevant Finance team.</span></p></li></ul></div><div><ul><li><p><span>Ensure payment confirmations and other relevant supporting documents are properly maintained.</span></p></li></ul></div><div><ul><li><p><span>Coordinate with Accounting to ensure all payments are properly recorded and reconciled.</span></p></li></ul></div><div><ul><li><p><span>The Treasury Associate will not approve their own payment requests and will not bypass established approval requirements.</span></p></li></ul></div><div><p></p><p><span>Intercompany Fund Transfers</span></p></div><div><ul><li><p><span>Prepare and process approved intercompany fund transfers between company entities and bank accounts.</span></p></li></ul></div><div><ul><li><p><span>Verify transfer amounts, bank account details, supporting documentation, and required approvals before processing.</span></p></li></ul></div><div><ul><li><p><span>Coordinate with the Finance Manager and relevant Finance teams regarding intercompany funding requirements.</span></p></li></ul></div><div><ul><li><p><span>Maintain an accurate register of intercompany fund transfers.</span></p></li></ul></div><div><ul><li><p><span>Ensure transfers are processed according to approved schedules and funding requirements.</span></p></li></ul></div><div><ul><li><p><span>Coordinate with the Accounting team to ensure intercompany transfers are properly recorded and reconciled.</span></p></li></ul></div><div><ul><li><p><span>Escalate discrepancies, failed transfers, or delays to the Finance Manager.</span></p></li></ul></div><div><p></p><p><span>Bank and Treasury Operations</span></p></div><div><ul><li><p><span>Assist in maintaining company bank accounts and banking records.</span></p></li></ul></div><div><ul><li><p><span>Coordinate with banks regarding routine banking transactions, account requirements, payment confirmations, transfer confirmations, and other administrative matters.</span></p></li></ul></div><div><ul><li><p><span>Monitor incoming and outgoing bank transactions.</span></p></li></ul></div><div><ul><li><p><span>Maintain organized records of bank statements, payment confirmations, transfer confirmations, and other treasury documentation.</span></p></li></ul></div><div><ul><li><p><span>Assist with bank account opening, maintenance, and closure requirements when required.</span></p></li></ul></div></div><div><div><ul><li><p><span>Ensure bank information and records are kept accurate and up to date.</span></p></li></ul></div><div><ul><li><p><span>Maintain appropriate access and confidentiality over banking platforms and credentials.</span></p></li></ul></div><div><p></p><p><span>Cash Flow Monitoring and Forecasting Support</span></p></div><div><ul><li><p><span>Assist in preparing and updating short-term cash-flow forecasts.</span></p></li></ul></div><div><ul><li><p><span>Gather information from Accounts Payable, Billing &amp; Collections, Accounting, Payroll, Tax, and other Finance teams for cash-flow monitoring.</span></p></li></ul></div><div><ul><li><p><span>Update cash-flow forecasts based on actual cash movements and changes in expected collections and payments.</span></p></li></ul></div><div><ul><li><p><span>Compare actual cash movements against forecasts and highlight significant variances to the Finance Manager.</span></p></li></ul></div><div><ul><li><p><span>Assist in identifying upcoming funding requirements and potential cash shortfalls.</span></p></li></ul></div><div><ul><li><p><span>Provide timely updates on expected payment requirements to support cash-flow planning.</span></p></li></ul></div><div><p></p><p><span>Bank Reconciliation Support</span></p></div><div><ul><li><p><span>Monitor bank transactions and identify unreconciled or unusual items.</span></p></li></ul></div><div><ul><li><p><span>Provide bank statements, payment confirmations, transfer confirmations, and supporting documents required by the Accounting team.</span></p></li></ul></div><div><ul><li><p><span>Coordinate with the GL Accountant to resolve discrepancies and outstanding bank transactions.</span></p></li></ul></div><div><ul><li><p><span>Assist in ensuring bank transactions are properly recorded and reconciled on a timely basis.</span></p></li></ul></div><div><ul><li><p><span>Follow up on outstanding or unreconciled transactions and escalate long-outstanding items.</span></p></li></ul></div><div><p><span>7. Internal Controls and Compliance</span></p></div><div><ul><li><p><span>Follow established treasury, cash management, payment, and banking policies and procedures.</span></p></li></ul></div><div><ul><li><p><span>Ensure appropriate approvals are obtained before processing any payment or fund transfer.</span></p></li></ul></div><div><ul><li><p><span>Maintain proper segregation of duties between requesting, approving, payment execution, and accounting functions.</span></p></li></ul></div><div><ul><li><p><span>Do not process payments without the required approvals and supporting documentation.</span></p></li></ul></div></div><div><div><ul><li><p><span>Escalate unusual transactions, discrepancies, duplicate payment risks, or potential control issues to the Finance Manager.</span></p></li></ul></div><div><ul><li><p><span>Maintain confidentiality of banking information, account details, payment information, and company financial information.</span></p></li></ul></div><div><ul><li><p><span>Ensure payment and banking activities comply with established company policies and authorization limits.</span></p></li></ul></div><div><p></p><p><span>Reporting and Administrative Support</span></p></div><div><ul><li><p><span>Prepare regular treasury reports, including cash position, payment status, payment schedules, intercompany fund transfers, and other treasury schedules.</span></p></li></ul></div><div><ul><li><p><span>Maintain accurate and up-to-date treasury and payment records.</span></p></li></ul></div><div><ul><li><p><span>Provide information and supporting documents required for month-end closing and financial reporting.</span></p></li></ul></div><div><ul><li><p><span>Assist with audit requirements relating to treasury, payments, and bank transactions.</span></p></li></ul></div><div><ul><li><p><span>Support process improvement and automation initiatives within the treasury and payment function.</span></p></li></ul></div><div><ul><li><p><span>Identify opportunities to improve payment processing efficiency, controls, and visibility.</span></p></li></ul></div><div><p></p><p><span>Qualifications</span></p></div><div><ul><li><p><span>Bachelor's degree in Finance, Accounting, Business Administration, Economics, or a related field.</span></p></li></ul></div><div><ul><li><p><span>1–2 years of relevant experience in treasury, accounting, banking, accounts payable, or a related finance role.</span></p></li></ul></div><div><ul><li><p><span>Basic understanding of cash management, banking transactions, payment processing, and intercompany transactions.</span></p></li></ul></div><div><ul><li><p><span>Good knowledge of Microsoft Excel and financial/accounting systems such as Xero.</span></p></li></ul></div><div><ul><li><p><span>Experience with online banking platforms and payment processing systems is an advantage.</span></p></li></ul></div><div><ul><li><p><span>Strong attention to detail and accuracy, particularly when handling payments, bank transactions, and fund transfers.</span></p></li></ul></div><div><ul><li><p><span>Good organizational and time-management skills.</span></p></li></ul></div><div><ul><li><p><span>Good communication and interpersonal skills.</span></p></li></ul></div><div><ul><li><p><span>Ability to work effectively with Finance and other internal teams.</span></p></li></ul></div></div><div><div><ul><li><p><span>Ability to handle confidential financial and banking information.</span></p></li></ul></div><div><ul><li><p><span>Strong sense of accountability and attention to internal controls.</span></p></li></ul></div><div><ul><li><p><span>Willingness to learn and develop knowledge in treasury and cash management.</span></p></li></ul></div><div><ul><li><p><span>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</span></p></li></ul></div><div><p></p><p><span>Reporting Structure</span></p></div><div><p><span>Reports to: Finance Manager</span></p></div><div><p><span>Key Working Relationships:</span></p></div><div><ul><li><p><span>Director of Finance</span></p></li></ul></div><div><ul><li><p><span>Finance Manager</span></p></li></ul></div><div><ul><li><p><span>Accounting Supervisor</span></p></li></ul></div><div><ul><li><p><span>GL Accountant</span></p></li></ul></div><div><ul><li><p><span>AP Specialist</span></p></li></ul></div><div><ul><li><p><span>Billing &amp; Collections Specialist</span></p></li></ul></div><div><ul><li><p><span>Payroll / HR Team</span></p></li></ul></div><div><ul><li><p><span>Tax Team</span></p></li></ul></div><div><ul><li><p><span>Banking Partners</span></p></li></ul></div><div><ul><li><p><span>Related Companies / Intercompany Finance Teams</span></p></li></ul></div></div><hr><p><strong>Why This Role</strong></p><p>Most early-career finance roles only see cash from the reconciliation side, after it has already moved. This one puts you at the front of it: you'll see the whole group's cash position, work directly with the Finance Manager and banking partners, and help shape how the treasury function runs as its processes are improved and automated.</p><hr><p><em>This role is open to Philippine citizens currently based in the Philippines.</em></p><hr><p>Know someone great for this role? Refer them <a target="_blank" href="https://forms.monday.com/forms/38a78eac1d97d5e26f39663e38498ff6?r=use1">here</a> and earn up to PHP 8,000 via GCash for every successful hire.</p>